The opinion of the court was delivered by: Gregory G. Hollows U. S. Magistrate Judge
On May 12, 2011, the parties, by and through their counsel, were heard in connection with plaintiff Brinckerhoff's amended motion for discovery orders and sanctions, filed May 5, 2011. Lisa Mak appeared on behalf of plaintiff. Douglas Thorn appeared for defendant. After hearing, the court issues the following order.
Plaintiff has filed the instant motion as a follow-up to a previous motion decided by the undersigned on November 18, 2010. Still at issue, according to plaintiff, are personnel files of other probationary firefighters. The undersigned had declined to address the previous request because it was too vague. Order, filed November 18, 2010, at 18:18-20. (Dkt. # 35.) Also at issue are requests for documents to which defendant has responded either that the Town has produced all documents, or that defendant does not know whether such documents exist. This group consists of plaintiff's performance evaluations from September 26 and December 19, 2008; shift assignment sheets and shift notes; emails to or from Chuck Rough, Town Manager; documents authored by the Town Attorney. Plaintiff seeks a formal statement explaining why the documents no longer exist. Each request will be addressed in turn.
Request No. 90 - Personnel Files of Third Parties - files of all firefighters hired in the same probationary class as plaintiff.
Defendant shall produce personnel files for those firefighters identified by plaintiff: Brian Vaniderstine, Josh Fisher, Keith Albertson, Dustin Topp, Eric Bryant, Shane Hollstrom, and Sean Kelly. Such files shall include performance evaluations, discipline and/or mistakes on the job, extensions of probation, and all leave time consisting of ten days or longer at a time.
Defendant may produce personnel files of three firefighters who were released from probation based on performance issues.*fn1
Plaintiff shall draft a protective order to cover these files according to the guidelines set out at hearing.
Request No. 31 - Plaintiff's Evaluations - all documents reflecting plaintiff's performance.
Defendant represented at hearing that it would produce the missing page(s) from plaintiff's December 19, 2008 evaluation. See Knisbacher Decl., Ex. D. Defendant shall produce these page(s) within ten days of the hearing or file a declaration outlining the efforts made to locate the document and why, to the best of its knowledge, it could not be located.
In regard to a September 26, 2008 evaluation, defendant represents that this evaluation was never done and does not exist. Defendant shall file a declaration to this effect by plaintiff's supervising Captain at the time.
Request No. 35 - Chuck Rough Correspondence - All correspondence regarding plaintiff written by or to Chuck Rough, Town Manager.
Defendant shall produce all responsive documents within ten days of the hearing, or file a declaration outlining the efforts made to locate the document and why, to the best of its knowledge, it could not be located.
Request No. 91 - Shift Assignments and Shift Notes - All documents reflecting plaintiff's assignments while ...