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Equal Employment Opportunity Commission v. Peters'bakery

United States District Court, N.D. California, San Jose Division

September 17, 2014

PETERS' BAKERY, Defendant.



Before the Court is the Motion for Relief from Nondispositive Pretrial Order of Magistrate Judge filed by plaintiff Equal Employment Opportunity Commission on August 19, 2014. Pl.'s Mot., ECF 38. Pursuant to Federal Rule of Civil Procedure 72 and Civil Local Rule 72-2, Plaintiff challenges the portions of the magistrate judge's August 6, 2014 order denying its motion to quash defendant Peters' Bakery's subpoena of charging party Marcela Ramirez's psychotherapy and medical records. Order at 2-7, ECF 37. The undersigned ordered further briefing on Plaintiff's Motion for Relief on August 22, 2014. ECF 40. Having carefully reviewed the parties' respective written submissions, the Court GRANTS Plaintiff's motion for the reasons stated herein.


This is a Title VII lawsuit brought by Plaintiff on behalf of the charging party, Marcela Ramirez, for employment discrimination and other unlawful employment practices. See Compl., ECF 1. The parties presently dispute whether, by seeking damages for emotional distress caused by such practices, Plaintiff has effectively waived Ms. Ramirez's psychotherapist-patient privilege and should be required to produce her psychotherapy and medical records for the calendar year 2011. Def.'s Opp. 2, ECF 41. After surveying the law surrounding waivers of the privilege and noting that there is "considerable disagreement among the district courts" regarding the applicable waiver standard, the magistrate judge determined here that Plaintiff had waived the privilege. See Order at 2-6.

Specifically, the magistrate judge found that though she was initially terminated from her job, Ms. Ramirez has been financially compensated through union arbitration and has since been reinstated to her position. Order at 5-6. As such, Plaintiff in this lawsuit is only seeking "damages for stress and anxiety on behalf of Ramirez that were treated immediately after her termination." Id. at 6. Based on these findings, the magistrate judge reasoned that this case is most similar to the situation in EEOC v. California Psychiatric Transitions, 258 F.R.D. 391 (E.D. Cal. 2009), an out-of-district case wherein the court found that the psychotherapist-patient privilege had been waived. The magistrate judge thus concluded that Ms. Ramirez's psychotherapy records should be produced because they "are at the heart of EEOC's theory of recovery." Order at 6. The magistrate judge also concluded that Ms. Ramirez's medical records were likewise "in controversy" and should be produced. Order at 7. Plaintiff seeks relief from both of these rulings.


A district court may refer nondispositive pretrial issues to a magistrate under 28 U.S.C. § 636(b)(1)(A).[1] "A judge of the court may reconsider any pretrial matter under this subparagraph (A) where it has been shown that the magistrate judge's order is clearly erroneous or contrary to law." 28 U.S.C. § 636(b)(1)(A); see also Fed.R.Civ.P. 72(a); Civ. L.R. 72-2; Bhan v. NME Hospitals, Inc., 929 F.2d 1404, 1414 (9th Cir. 1991). On review of a nondispositive order, "the magistrate's factual determinations are reviewed for clear error, " and the district court may only set aside those factual determinations if it is left with a "definite and firm conviction that a mistake has been committed." Perry v. Schwarzenegger, 268 F.R.D. 344, 348 (N.D. Cal. 2010); see also Wolpin v. Philip Morris Inc., 189 F.R.D. 418, 422 (C.D. Cal. 1999); Burdick v. Comm'r Internal Rev. Serv., 979 F.2d 1369, 1370 (9th Cir. 1992). "[T]he magistrate's legal conclusions are reviewed de novo to determine whether they are contrary to law." Perry, 268 F.R.D. at 348.

When a discovery order centers on a magistrate's determination of relevance, "the standard of review in most instances is not the explicit statutory language, but the clearly implicit standard of abuse of discretion." Geophysical Sys. Corp. v. Raytheon Co., Inc., 117 F.R.D. 646, 647 (C.D. Cal. 1987). The court should not disturb the magistrate's relevance determination except where it is based on "an erroneous conclusion of law or where the record contains no evidence on which [the magistrate] rationally could have based that decision." Wolpin, 189 F.R.D. at 422 (citation omitted). The implicit abuse of discretion standard does not apply to portions of a magistrate judge's discovery order not concerned with relevance. Perry, 268 F.R.D. at 348; accord Wolpin, 189 F.R.D. at 422-23; Al-Kidd v. Gonzales, No. CV:05-093-S-EJL-MHW, 2008 WL 2788418, at *2 (D. Idaho July 17, 2008).


A. Psychotherapy Records

Here, Plaintiff does not challenge any of the magistrate judge's factual findings. As such, the only question is whether the waiver standard that the magistrate applied in denying Plaintiff's motion to quash Defendant's subpoena of Ms. Ramirez's psychotherapy and medical records is contrary to law. Plaintiff contends that the standard the magistrate judge applied is contrary to law because it does not comport with the Supreme Court's reasoning in Jaffee v. Redmond, 518 U.S. 1 (1996), which recognized a psychotherapist-patient privilege protectable under Federal Rule of Evidence 501 but did not address the question of waiver. Pl.'s Mot. 2. Defendant argues that because there is no binding authority from the Ninth Circuit and considerable disagreement among the districts concerning the appropriate standard to apply when determining whether the psychotherapist-patient privilege has been waived, the magistrate judge's application of a broader test for waiver is not "contrary to law." Def.'s Opp. 3-5.

The magistrate judge carefully described the various interpretations of the waiver issue post- Jaffee. Order at 2-4. The description of the broad, narrow, and middle ground waiver standards need not be repeated here. See id.; see also Stallworth v. Brollini, 288 F.R.D. 439, 443-44 (N.D. Cal. 2012) (collecting cases).

Considering our Supreme Court's holding in Jaffee, it is this Court's determination that the magistrate judge applied a standard that is contrary to the law in his determination of whether the psychotherapist-patient privilege had been waived. In holding that confidential communications between a psychotherapist and his patients is protected from compelled disclosure, the Supreme Court expressly rejected any sort of balancing test that would pit the relative importance of the privacy interest against the evidentiary need for disclosure. The Supreme Court stressed:

"[I]f the purpose of the privilege is to be served, the participants in the confidential conversation must be able to predict with some degree of certainty whether particular discussions will be protected. An uncertain privilege, or one which purports to be certain but results in widely varying applications by the courts, is little better than no privilege at all.'"

Jaffee, 518 U.S. at 18 (quoting Upjohn Co. v. United States, 449 U.S. 383, 393 (1981)). Accordingly, numerous cases in this district have adopted either a narrow waiver standard requiring affirmative reliance on privileged communications or a "limited broad" standard finding no waiver where a plaintiff seeks only garden variety emotional distress damages. See Stallworth, 288 F.R.D. at 443 (collecting cases). Under these narrower standards, the primacy of the privacy interest inherent in the privilege and Jaffee 's rejection of the balancing approach are the primary considerations.

"After Jaffee, a court cannot force disclosure of [psychotherapist-patient] communications solely because it may be extremely useful to the finder of fact. Giving weight to the usefulness of the evidence as a factor in a decision regarding the scope of the privilege would be a balancing exercise that was barred by Jaffee. "

Fitzgerald v. Cassil, 216 F.R.D. 632, 636-37 (N.D. Cal. 2003) (quoting Vanderbilt v. Town of Chilmark, 174 F.R.D. 225, 229 (D. Mass. 1997)); see also Stallworth, 288 F.R.D. at 443.

By contrast, under a broad waiver standard, the privilege is waived whenever the patient places his mental condition at issue. See Sanchez v. U.S. Airways, Inc., 202 F.R.D. 131 (E.D. Pa. 2001). Waiver occurs even where there is no claim for specific or severe emotional injury or claim for intentional infliction of emotional distress. Fairness to the defendant in rebutting the claim for garden variety emotional distress damages becomes the primary focus. California Psychiatric Transitions, 258 F.R.D. at 399-400.

Relying on the factually similar case of California Psychiatric Transitions, where the court found that the emotional distress claim was the "crux of Plaintiff's claim, " 258 F.R.D. at 400, the magistrate judge applied the fairness considerations inherent in the broad waiver standard, which balances the need of the defendant to obtain evidence to rebut the plaintiff's claim against the plaintiff's privacy interests that are the essence of the privilege. See Order at 5-6. In this Court's view, application of the broad waiver standard would violate the express holding of Jaffee precluding any balancing of interests in determining whether the privilege has been waived and would therefore be contrary to law.

In this case, it is true that the only claim asserted is for emotional distress damages. However, the mere fact that Plaintiff asserts a single claim for relief does not alter the privilege considerations. Moreover, in its Motion to Quash, Plaintiff confirmed that the claim is only for "garden variety" emotional distress damages and expressly stated that "there is no claim for a specific psychiatric injury or disorder; there is no claim of unusually severe distress, and Plaintiff will not have a mental health expert testify in its case." Pl.'s Mot. to Quash 6, ECF 24. Applying either the narrow or limited broad waiver standards adopted in the vast majority of cases decided in this district, the Court finds that Plaintiff has not waived the psychotherapist-patient privilege. Plaintiff has made clear that no psychotherapist-patient communications will be affirmatively relied upon to prove damages, nor will any expert testimony be submitted in support of the claim. Furthermore, Plaintiff has not asserted a claim for intentional infliction of emotional distress or any such claim for unusual or special damages. These facts are consistent with the facts relied upon by the magistrate judge in the underlying order and are not in any way contradicted by Defendant.

Defendant retains the opportunity to cross-examine Ms. Ramirez concerning other stressors in her life that may have contributed to her alleged emotional distress. Defendant may also discover the occurrences and dates of other psychotherapy prior to the incidents alleged in the Complaint. Defendant is further free to examine percipient witnesses or submit other evidence to show that the claim is exaggerated or false. All of these avenues of discovery provide ample fairness to marshal evidence to defeat Plaintiff's claims, which have variously been described by the courts as "ordinary or commonplace emotional distress" or "simple or usual." Fitzgerald, 216 F.R.D. at 637. Accordingly, the Court finds that there has been no waiver of the psychotherapist-patient privilege in this case, and Plaintiff's Motion for Relief is GRANTED with respect to the portion of the magistrate judge's order denying Plaintiff's motion to quash production of Ms. Ramirez's psychotherapy records. Plaintiff is not required to produce those documents.

B. Medical Records

The subpoenas in question relate to both psychiatric and medical records from Kaiser Permanente. See Def.'s Opp. to Mot. to Quash Exh. A, ECF 34. The magistrate judge ruled that Plaintiff and Ms. Ramirez's claims have placed her medical records "in controversy" and thus ordered that they be turned over in compliance with the subpoena. Order at 7. No further elucidation of that ruling is provided. To the extent that the medical records contain discussions regarding Ms. Ramirez's psychological well-being, this Court's order supra applies equally to those portions of the medical records.

In regard to the purely medical records, the Court agrees with Plaintiff that the underlying order provides no discussion of the rationale for ordering disclosure of the records. Thus, this Court will review Plaintiff's Motion to Quash de novo as to those records. See Hirsch v. Zavaras, 920 F.Supp. 148, 150 (D. Colo. 1996) (acknowledging lack of authority on this issue but applying de novo review when magistrate judge ruled without any discussion of his rationale). Defendant has stated no opposition to Plaintiff's arguments for relief from the underlying order with respect to medical records.

Upon de novo review of Plaintiff's Motion to Quash and opposition and reply briefs on the issue of Ms. Ramirez's purely medical records, the Court determines that although the records are relevant for discovery purposes, i.e. reasonably calculated to lead to the discovery of admissible evidence, Plaintiff has not placed her physical medical condition at issue so as to effect a waiver of her right to privacy. EEOC v. Lexus Serramonte, 237 F.R.D. 220, 224 (N.D. Cal. 2006). Although the court in Lexus was faced with a subpoena seeking the plaintiff's lifelong medical records, that fact does not appear to have been determinative of the court's ruling.[2] Instead, and relevant to the instant inquiry, the Lexus court found that there was a right to privacy in medical records found in the federal and California constitutions that was not waived by assertion of a garden variety claim for emotional distress. Significant in Lexus, as here, was the fact that the plaintiff confirmed that she did not intend to offer the testimony of any medical expert and did not assert damages for any physical injury. See id. at 224-25; see also Stallworth, 288 F.R.D. at 444-45; Fitzgerald, 216 F.R.D. at 635.

Moreover, in this case, the Court is concerned with the breadth of Defendant's subpoena in light of the claims at issue here. Though it is limited to records from 2011, there is no limitation in scope. The Court is aware that in the ordinary course of a person's medical history, ordinary medical records could contain treatment for physical conditions wholly unrelated to any conceivable claim in this case, such as gynecological records, screening and/or treatment for cancer, injuries, and other common but unrelated matters. Based on the foregoing, Plaintiff's Motion for Relief is GRANTED with respect to the portion of the magistrate judge's order denying Plaintiff's motion to quash production of Ms. Ramirez's medical records. Plaintiff is not required to produce those documents.


For the foregoing reasons, IT IS HEREBY ORDERED that Plaintiff's Motion for Relief from Nondispositive Pretrial Order of Magistrate Judge is GRANTED in its entirety.

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