United States District Court, N.D. California
ORDER ON JOINT LETTER RE RETENTION OF COMPUTERS [DOCKET NO. 312]
DONNA M. RYU, Magistrate Judge.
Plaintiff Lord Abbett and the Windrush Board Member Defendants filed a joint letter regarding 159 computers used at Windrush School prior to its closure that were subsequently turned over to Wells Fargo, the trustee in bankruptcy (the "Windrush computers"). [Docket No. 312.] The court finds that the matter is appropriate for resolution without oral argument pursuant to Civil Local Rule 7-1(b) and enters the following order.
The current dispute centers around the parties' preservation obligations regarding the Windrush computers. During this litigation, the computers have been stored at SFL Data (now Discovia) at a cost of $500 per month, with the parties sharing the storage costs. Lord Abbett contends that the Windrush computers do not likely contain any information or evidence relevant to this case. Specifically, shortly after the litigation began, Windrush School's attorney told Lord Abbett that the Windrush computers had been used by students and teachers only - that is, by people who were not likely custodians of information relevant to this lawsuit. At Lord Abbett's request, SFL Data conducted a limited forensic review of a sample of the machines, which confirmed the accuracy of this representation. No party ever sought to search the Windrush computers, nor does it appear that any defendant asked for further information about SFL Data's forensic review.
Following the court's July 11, 2014 order granting summary judgment in favor of the Board Member Defendants and partial summary judgment in favor of Defendant Stone & Youngberg, the Board Member Defendants notified Lord Abbett that they would no longer pay their share of the costs to store the Windrush computers. However, the Board Member Defendants refused to consent to Lord Abbett's disposal of the computers on the ground that they may contain relevant information that they may later seek to access. As part of the meet and confer process leading up to this joint letter, Lord Abbett suggested that the Board Member Defendants examine the computers and take any information they wish, but the Board Member Defendants declined. Lord Abbett argues that the cost of continuing to store the computers is burdensome and unnecessary given the remote likelihood that they contain relevant information, and seeks an order permitting disposal of the computers.
The Board Member Defendants dispute Lord Abbett's contention that the computers do not contain relevant information. They state that they were not involved with handling the Windrush computers from the outset of this litigation; instead, they were only brought into the process of obtaining data from the computers after Lord Abbett had already started working with SFL Data. Essentially, the Board Member Defendants argue that they do not have a clear understanding of the process that SFL Data employed in reaching its determination that the computers do not likely contain relevant information. The Board Member Defendants assert that in the event this case is remanded for trial, the parties have the right to access the original source of evidence for purposes of rebuttal and impeachment. Therefore, they argue that Lord Abbett should not be allowed to dispose of the computers until after the Ninth Circuit has ruled on its appeal and any trial has been completed.
As a preliminary matter, the parties contest whether the court has jurisdiction to consider their present dispute. Lord Abbett appealed the court's August 4, 2014 entry of final judgment, [Docket No. 294 (Notice of Appeal)], and the Board Member Defendants argue that jurisdiction over this matter now lies exclusively with the Ninth Circuit. Lord Abbett argues that this court retains jurisdiction over issues which are collateral to the determination of the merits of the case.
"Once a notice of appeal is filed, the district court is divested of jurisdiction over the matters being appealed." Natural Res. Def. Council v. Sw. Marine, Inc., 242 F.3d 1163, 1166 (9th Cir. 2001) (citing Griggs v. Provident Consumer Discount Co., 459 U.S. 56, 58 (1982) (per curiam)). The purpose of this rule "is to promote judicial economy and avoid the confusion that would ensue from having the same issues before two courts simultaneously." Id. This rule "is a creature of judicial prudence, however, and is not absolute." Masalosalo v. Stonewall Ins. Co., 718 F.2d 955, 956 (9th Cir. 1983). The court is not divested of jurisdiction over matters collateral to a determination of the merits of the case. See United States ex rel Shutt v. Cmty. Home & Health Care Servs., Inc., 550 F.3d 764, 766 (9th Cir. 2008) (factual issues are "collateral to the main action" when they involve a "factual inquiry distinct from one addressing the merits"); Masalosalo, 718 F.2d at 957 (district court retains power to award attorneys' fees after notice of appeal from decision on merits).
Here, resolution of the parties' dispute over preservation of the Windrush computers is collateral to the main action. The issue before this court does not relate to the merits of the lawsuit. It pertains solely to whether any party has a duty to continue to preserve the Windrush computers pending a potential trial on remand. Accordingly, this court retains jurisdiction over the dispute notwithstanding Lord Abbett's appeal.
Turning to the substance of the dispute, the court notes that it is well-settled that "[a]s soon as a potential claim is identified, a litigant is under a duty to preserve evidence which it knows or reasonably should know is relevant to the action.'" Apple Inc. v. Samsung Elecs. Co., Ltd., 881 F.Supp.2d 1132, 1136 (N.D. Cal. 2012), modified, 888 F.Supp.2d 976 (quoting In re Napster, Inc. Copyright Litig., 462 F.Supp.2d 1060, 1067 (N.D. Cal. 2006)). The duty pertains to documents and information relevant to the claims or defenses of any party or prepared by individuals likely to have discoverable information. Apple, 881 F.Supp.2d at 1137. Here, there has been no showing that the Windrush computers were ever used by likely custodians of relevant information. Instead, Lord Abbett contends, and the Board Member Defendants do not dispute, that the computers were used by students and teachers only. This case involves allegations of wrongdoing by Windrush School's Board Members and Stone & Youngberg; there has been no suggestion that students or teachers played a role in the events at issue. Accordingly, it appears there is no basis from which to reasonably conclude that the computers contain relevant evidence.
The Board Member Defendants' argument in support of ordering Lord Abbett to maintain the computers rests primarily on their contention that they do not understand whether and to what extent the computers were ever examined for relevant information, and that therefore the court should preserve the status quo in case they do contain relevant information. They argue that in the event that this matter is remanded for trial, the parties should have the right to access the "original source of specific pieces of evidence to analyze the metadata." (Joint Letter 6.) However, discovery in this case has long been closed. There is no indication that the Windrush computers contain any relevant information. The Board Member Defendants do not dispute that Lord Abbett has repeatedly offered to make the computers available for any party's inspection and examination, offers which they have declined. Nor does it appear that the Board Member Defendants undertook any efforts to obtain more information about the forensic review performed by SFL Data. In sum, the Board Member Defendants have had numerous opportunities to test their belief that the computers may have evidentiary value, but have refused to act on them. Their current argument rests on speculation.
Federal Rule of Civil Procedure 26(b)(2) sets forth a proportionality principle which requires courts to limit the frequency or extent of discovery where it determines that the "burden or expense of the proposed discovery outweighs its likely benefit, considering the needs of the case, the amount in controversy, the parties' resources, the importance of the issues at stake in the action, and the importance of the discovery in resolving the issues." Fed.R.Civ.P. 26(b)(2)(C)(iii). This district recognizes that the proportionality principle applies to the duty to preserve potential sources of evidence. See, e.g., Guidelines for the Discovery of Electronically Stored Information, Guideline 1.03. The burden of requiring any party to continue to pay $500 per month to store the Windrush computers outweighs ...